TNT Nov 2005

Locking your workstation

Centra Central

Got Blog?

GW Address Book

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

News and Updates

The Brazos Valley Macromedia Users Group -Summer Wilson The Brazos Valley Macromedia User’s Group will meet Nov. 15th from 11:45 to 1:00pm at MicroAge in College Sta-tion. For more information visit http://bvmmug.tamu.edu

The Brazos Valley Web Guild -Summer WilsonThe Brazos Valley Web Guild will meet on Dec. 2nd. For more information visit http://groups.yahoo.com/group/bvweb/

 

Centra Central

The Friday Online series has been extended through June 2006. Topics in the series include Work Life Balance, Managing Conflict, Marketing an Educational Program, Using the Web to Communicate Effectively, Being an Effective Educator- Aids to Enhancing Learning, and Distance Education- Design and Delivery, among others. Supervisor-specific topics are also scheduled, including Interviewing. The events are listed in the Friday Online folder in Centra and they are open for enrollment.

The November 18th Friday's Online session includes a supervisors panel. The panelists are listed below.

Dr. Margaret Hale, Executive Associate DirectorDr. Scott Cummings, Assistant Department Head & Extension Program Leader for Extension Education Mr. Jett Major, District Extension Director -District 2 Mr. Vincent Mannino - County Extension Director - Fort Bend County

Enroll or browse upcoming events or learn more about Centra by clicking the Centra Symposium link from the EIT webpage or going directly to http://eit.tamu.edu/centra.html . Playback any of the 100+ recorded sessions from the Public Recordings link at http://centra.tamu.edu/main/tce .

 

Web Info

Possible URLs to link from your Websites this Month

FCS -Consumer Jungle - http://www.consumerjungle.org

AG and Natural Resource -TX Parks & Wildlife Hunting Info - http://www.tpwd.state.tx.us/huntwild/

4H -Texas 4-H License Plate - http://www.dot.state.tx.us/vtr/spplates/specialplate.htm?nbr=128

 
Got Blog? - by Jill Hughson

One of the newest web tools available is the blog. So, what exactly is a blog and how can it best be used as a web-tool? Well to start, a blog (short for web log), is an online journal: some blogs are just personal journals, while others focus on specific topics. Blogs are also great on-line resources for up-to-date information. There are several Extension blogs available at this time and they can be found at http://tceblogs.tamu.edu/ .

A couple of great examples of how a topical blog can be used as a learning resource are the VetMed blog at http://tceblogs.tamu.edu/VetMed and the Team Quail blog at http://tceblogs.tamu.edu/quail/ . There is also a Centra blog at http://tceblogs.tamu.edu/Centra that contains helpful troubleshooting tips. Check them out and get some ideas on creating your own blog.

But what if you don’t need to make your own blog - you’re interested in finding information from other blogs? You are in luck! New search tools designed specifically for searching blogs are available. Blogsearch from Google™ offers one such tool (found at http://blogsearch.google.com ), while Blogdigger lets you search blogs in your local area, for even more relevant information (find it at http://local.blogdigger.com/index.htm l). Happy Blogging!

 

Tip of the Month: GroupWise Address Book - Create & Share by Robert H. Jenson

This month’s tip will hopefully answer a few questions about how GroupWise address books should and can be used. In GroupWise, there are several address books that are considered ‘default’ or ‘standard’ - the Novell GroupWise Address Book, Frequent Contacts and the Personal Address Book, in this case EIT User (Figure 1). Most likely these address books have been used without realizing it.

The Novell GroupWise Address Book is the master address book for our GroupWise system. It contains an address for every person in the Agricultural Program. In addition, it contains approximately 450 distribution lists and some resources. When sending a message to someone in the Ag. Program, selecting their address from this address book is the quickest and most efficient way that to do it.

Clicking on the + (plus sign) next to the address book will display the distribution lists in this address book.

You cannot add anything to or delete anything from this address book.

If you do not change any settings or do anything else to Frequent Contacts, the addresses of anyone that you send e-mail to, including those in the Novell GroupWise Address Book will be added to this address book. If you right-click on Frequent Contacts and select Properties, you can change the address book options . You can disable automatically adding addresses completely, you can tell it to only add addresses to external destinations or you can set it to add address from sources when mail arrives instead of just when you send it. There is also an option to delete addresses that you have not used in a number of months.

Your Frequent Contacts folder can be shared with anyone having a GroupWise account in our address book. You can delete this address book if it is not used.

The other default address book in GroupWise is an account with your name on it (if you are logging in as yourself). If you are logging into a County mailbox, Master Gardener mailbox or other more generic account, that name will be on the address book. The only addresses that will be in this address book are ones that you manually add. You can add addresses by copying them from other address books, including the Novell Address Book and Frequent Contacts, or you can add addresses by going to the address book and clicking on the New icon. GroupWise lets you enter multiple e-mail addresses, multiple phone numbers, work and personal addresses, additional comments and information and even has a place for the contact’s birthday. It can be used for much more than just a repository for e-mail addresses. If you have a handheld device that includes your e-mail and a phone, you can use the address book as your phone book as well.

This address book can be shared, deleted or renamed.

Creating Additional Address Books

Sometimes it is a helpful organizational tool to separate addresses into specific groups. You can do this by creating additional address books. Additional address books will be just like the default Personal Address Book . To create a new address book simply click the Address Book button on the toolbar, and then in the dialog box click on File and select New Book .

The only information needed to create a new address book is the name you want it to have. You can share them, rename them ordelete them. You can also copy or move address information to them or add the information directly.

Sharing Address Books

All the address books discussed above (except for the Novell address book) can be shared with others having GroupWise accounts in the Ag. Program. To share an address book, click on “Address Book”, then right-click on the address book that you want to share and select Sharing. .

Click the button next to “Shared with” and then add as many users as you want to share this address book with. Type their name and click “Add User.” Another option is to click the icon (see red arrow in Figure 3) to the right of the text field and select names from the address books.

Once you have added users to your Share list, you can click on each one and give them the level of access that you want them to have.

  • Read only access can use addresses to send messages, but users cannot add, update or delete anything in the address book.

  • All access users can maintain the address book the same as the owner, can (e.g. can add, delete, update contents).

An e-mail message notification will be sent to each user stating that you are sharing an address book with them and they will have to acknowledge (by clicking “Accept”) for the address book to show up in their list of books.

If you share an address book, the icon next to it will have a little person in blue in the left corner

If someone shares an address book with you, your icon will have a person in red

If you are sharing an address book, you can change the access for any user, add or remove users or change the whole book back to Not Shared at anytime. The advantages of sharing address books are that if an address changes and you update your address book, everyone you are sharing with will also have the correctinformation and if you grant All access rights, multiply users can all add updates if they get new information.

COMING NEXT MONTH: V-cards... What are they and how do I use them?